A lot of paperwork is involved in completing many government processes. Unfortunately, in the past, the process of completing some of these documents wasn’t as easy as it could be for employees, citizens, and businesses.
Because of this, many government agencies have taken steps to improve their paperwork processes and better acclimate to available technology, such as by using digital paperwork and electronic signatures. The main objective of these updates is to help residents complete processes conveniently and efficiently. While these digital advances certainly improve paperwork processes in many ways, many users and agencies are still hesitant when it comes to sharing vital information online.
Fortunately, there are steps and actions that agencies can take to implement electronic signatures quickly, easily, and securely and allow agency employees and citizens to confidently complete and submit paperwork online. Take a look.
Essential Tips to Remember Before Going through the Process
Completing government forms doesn’t have to be as complicated as before; in fact, many forms and processes can be completed from the comfort of home. This became especially essential during the COVID-19 pandemic.
When it comes to transitioning to digital, it is essential to find a good software brand that can not only streamline the process but also ensure ease of use and security. Apart from having good signature software, certain things also need to be considered before making the transition. These points will help you in making the transition smoothly and efficiently.
- Make sure that everyone is on board as quickly as possible
The first and foremost thing to make sure is that the administration, employees, and managers are ready and prepared to adapt to the changes and get used to the new Digital Signature software. The aim of going digital is to help people do their official work anywhere, anytime, and anyhow. Create and share to-do lists, write SOPs, and communicate as often as possible to ensure it’s a team effort.
- Ensure compliance with necessary regulations
To look for safe and secured digital solutions, compliance is one of the first things to consider. Companies and agencies that partner with eSign Genie can confidently ensure their electronic signatures are compliant with government UETA and ESIGN regulations, along with other notable compliance regulations. But, it’s still essential to ensure that you check local and other regulations and compliances that may apply to your organization.
- Make it easy and convenient
As soon as everyone is on board and familiar with the Electronic Signature software and the compliance process, the next step is to train the staff to make the transition to digital as smooth as possible. The change should be seamless and smooth for both the internal staff members as well as the citizens. Utilizing software solutions like eSign Genie can help ensure a smooth transition due to the well-designed workflow-based UI, easy-to-use options, premade templates, and more.
- Keep privacy as a priority
As you probably already know, people are hesitant to go digital due to the rising privacy concerns; therefore, privacy concerns must be kept as a priority to opt for digital work without any worry. By using a signature solution like eSign Genie, government agencies can trust that they are using a secure method for handling important and sensitive documents. eSign Genie is SOC 2 Type 2 compliant, uses 256-bit encryption, has thorough auditing, and a range of customizable security options available.
- Ensuring that you get full benefits of the ROI
If you plan to go digital, make sure that the return of investment (ROI) is delivered quickly. A good Digital Signature software helps save a lot and ensures a quick and good return of investment, which adds to the perks of going digital. eSign Genie has the fastest ROI in the industry, so government agencies can feel confident that they made the right choice when looking to streamline processes and save time and money.
Even though it might seem like a colossal task while planning to go digital, government agencies successfully transition more and more these days. Going digital is no longer an option but more of a necessity for agencies and businesses worldwide. Fortunately, keeping the tips mentioned above can help make the process smoother and more impactful.