Planning an event can be a stressful enough process at the best of times. However, when you are struggling to find the perfect venue, you can wind up wondering just what you are going to do in order to make sure your event goes off without a hitch.
Since you are likely working on a timeline for your event, you need to make sure to lock in your event venue sooner rather than later. That being said, you need to be careful about choosing the wrong venue out of haste. This can end up causing you further frustrations as your event draws closer and on the day itself.
The good news is that there are a few things that you can do in order to help you to find the perfect venue for your event at the right time. By taking care not to rush the process and keeping a few things in mind, you can find the perfect venue before you know it.
1. Start With the Location
The first and arguably most important point to consider is the location of your event space. You want to make sure that your venue is easy to access for all of your guests and attendees and isn’t too far out of the way. Choosing the rough location for your event first will help you also to narrow down your options.
Look for easy access to a highway or interstate as well. This way, even if your venue is a little out of the way, it will still be easy for your guests to find and get to. For example, The Venue at Friendship Springs is conveniently located next to the 347 making it relatively easy to find no matter where you are coming from.
2. Consider Capacity
The next thing that you need to consider when choosing an event venue is the amount of people that can be accommodated in a space. This means that you will need to tackle your guest list first to at least get a rough idea about how many people you can expect for your event.
Bear in mind the fact that you should book your event venue well before your RSVPs go out. However, having a general idea about how many people you will have at your event will help you to figure out how much space you are going to need.
Once you know roughly how many people will be at your event, you can then account for other things that will take up space. If you need a stage, for instance, or podium, you need to ensure that the venue has enough space to accommodate. Audio/visual equipment can also take up some space depending on what setup you will require.
3. Run the Numbers
After you have the first two points narrowed down, it is crucial that you know just how much you will be able to afford to spend on your venue. This will most likely take up the biggest chunk of your event budget, so take care not to overspend on your venue.